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Current Campaigns
UBC Safe Vancouver app
UBC First Aid
Protect yourself from the flu
MS Teams Adoption Campaign
Furniture Reuse Program
Reimbursing Expenses Training Course
UBC Alert Testing January 17
Coexisting with coyotes
Don't feed the clog monster
Indigenous Business Directory
Driving Purchases Beyond POs at UBC: High Value Purchasing
UBC Finance Website & Finance Portal launch
Find the room you need with the new Find a Space tool!
Past Campaigns
VCH COVID-19 Booster Clinic
Prepare your team for UBC’s updated Business Expense Rules for faculty and staff
Grab a sweater and prepare for a cooler campus
Are you prepared for an emergency?
Safety & Risk Services’ Emergency Management team: Mass Care Open House & Preparedness Fair
T2200S Forms for the 2022 Tax Year
UBC ShakeOut
T4/T4A Tax Slips for the 2022 Tax Year
Emergency Preparedness Week is May 1-7, 2022
UBC Facilities is hiring
Safety Awareness Week is September 18-22, 2023
Seminar: Everything you need to know about occupational sensitization
Have you completed all UBC required training?
UBC will be included in Homelessness Services Association of BC’ s Point-in-Time Homeless Count
Be a voice for campus safety!
Are you prepared for an emergency?
VPFO User Research Survey
Emergency Preparedness Week is May 5-11, 2024
Are you prepared for an emergency?
Safety Awareness Week is September 9–13, 2024
Fraud Awareness Week
Cover Your Cough: Communications Toolkit

Templates

Get off to a good start

We have a number of document templates available to use for planning and sharing information. These templates are designed to be flexible, and should be shaped and edited to suit your specific needs.

Planning

A communications plan is a tool to help you make sure you’re speaking with the right people, at the right time, in a way that will improve outcomes. It helps you to map from your overall goal to specific tactics that are all strategically and thematically aligned to push towards a measurable change in opinion and behaviour.

This is a comprehensive, annotated communications plan designed to be used for larger and more complex projects, or edited down to its simplest form for smaller projects.
Communications Plan Template [Word]
This is a simplified communications plan designed to be used for smaller projects, or to provide a brief overview of a more complex plan’s goals, approach, or key messages.
Communications Brief Template [Word]
This is a basic engagement and change matrix for the VPFO, while typically for larger and more complex projects it can be targeted for smaller projects.
VPFO Audience Matrix for Engagement and Change [Excel]

Management & Executive Communications Tools

Whether communicating with peers, other departments, or senior executives, having your thoughts and messaging well-organized can help keep your business goals on-track and in-line with portfolio and university strategy.

A briefing note distills complex information about an issue or event into a short, well-structured document to quickly and effectively inform a decision-maker so they can speak on message, with correct information.
Briefing Note Template [Word]
This template is a quick way to create a framing document for managers. It presents your communications plan in small, usable pieces, to brief managers and supervisors so they are equipped to brief their staff.
Information Toolkit Template [Word]
This template is used for more formal communication than an email, but less formal that a UBC Broadcast or Bulletin.
Memo Template [Word]

Staff Writing Tools

When reaching out into the university, we all represent the VPFO and UBC. These templates will help you put your best foot forward.

This Word template allows you to easily create an on-brand document. This can be used for plans, reports, announcements, etc.
Generic Template [Word]
These Word templates allow you to easily create an on-brand report, including cover page options. Simply add in your content, swap out photos, and delete what you don’t need.
UBC Report Template [Word]
VPFO Report Template [Word]
These Word templates allow you to write a document directly onto UBC letterhead.

UBC Letterhead [Word]
VPFO Letterhead [Word]
VPFO Facilities Letterhead [Word]
VPFO Finance & Integrated Services Letterhead [Word]
VPFO Treasury Letterhead [Word]

More templates and resources, including those for powerpoint, research posters, and publications, are available on the brand.ubc.ca website. UBC’s Brand Identity Rules are also available here.

UBC Brand website

The Use the UBC or VPFO presentation templates and choose photo options for your cover slide that best represent your team and your work.
UBC Presentation Templates [PowerPoint]
VPFO Presentation Templates [PowerPoint]
UBC Facilities Presentation Templates [PowerPoint]
UBC’s digital signage network can put your message into buildings across campus. The digitalsignage.ubc.ca website has templates to get you started.
UBC Digital Signage Templates [PowerPoint]
VPFO Digital Signage Templates [PowerPoint]

Personal Branding

Here’s a few easy tools to get your personal communications aligned to the UBC brand and the VPFO look.

Use the email signature generator from the UBC Brand website as a basis to keep your emails on-brand. Refer to the VPFO Email Signature Guide for examples from our portfolio.
UBC Email Signature Generator website
VPFO Email Signature Guide [Word]
Explore the various background colours and patterns that you can use during your video calls. When you use the largest pattern background on a call, the pattern connects with the person next to you, creating a visual representation of the framework that connects us all as part of the VPFO.
VPFO Virtual Call Backgrounds